Settings

Display Settings

Configure date, time, and number formatting for your operation

Timezone Default timezone for displaying dates and scheduling

Date Format

Time Format

Default Currency

Distance Unit

Weight Unit Aircraft weights are entered and shown in this unit. A weight already on file keeps the unit it was entered in, so changing this never reinterprets it. Distances stay in nautical miles either way.

Operator Identity & Certificate

FAA certificate details, principal address, and regulatory information for your Part 135 operation

Certificate Information

FAA Certificate Number Part 135 Air Carrier Certificate number

Certificate Issue Date

OpSpecs Number

Legal Entity Name

DBA / Operating As

Principal Business Address

Street Address

City

State

ZIP Code

Country

Contact Information

Main Office Phone

Fax Number

Business Email

Website

Certificate Holding District Office (CHDO)

CHDO Name

CHDO Region

CHDO Phone

Business Identifiers

DUNS Number Dun & Bradstreet identifier (optional)

EIN / Tax ID Stored securely; displayed masked

Key Personnel

Required management positions per 14 CFR 119.69 and operational designees

Required Management Positions

Per 14 CFR 119.69, certificate holders must designate these positions

Chief Pilot

Certificate Number

Director of Operations

Director of Maintenance

Director of Training

Safety & Security

Director of Safety

Chief Inspector

Ground Security Coordinator TSA-required position for Part 135 operators

Branding & Company

Customize your company information and visual identity for exports

Visual Identity

Company Logo

Click to upload or drag and drop PNG, JPG up to 2MB

Primary Brand Color

Secondary Brand Color

Banking Information

Wire transfer details displayed on client-facing quotes

Bank Name

Account Name

Routing Number

Account Number

Terms & Conditions

Rich text terms and conditions included in client-facing quotes. Supports bold, headers, and bullet lists.

Leave empty to use default terms

Export Defaults

Configure default settings for PDF, HTML, and CSV exports

Document Settings

Default Format

Page Size

Page Orientation

Header & Footer

Include Header Show company branding at the top of exports

Include Logo Display company logo in the header

Include Footer Show contact info and custom text at the bottom

Custom Footer Text This text appears at the bottom of exported documents

Quote Tool Defaults

Set default parameters for charter quote calculations

Quote Parameters

Quote Validity (days) Number of days before a quote expires

Default Markup % Default markup percentage on charter quotes

Include Fuel Surcharge by Default

Show Detailed Cost Breakdown Display itemized costs in quote exports

Empty Leg Probability Weights

Adjust how each factor contributes to the empty leg recovery probability score. Weights must total 100%.

Total: 100%

Day of Week 20%

Weekend flights have higher booking probability

Sales Window 20%

More days to market increases booking likelihood

Airport Popularity 20%

Major airports have higher demand

Domestic/International 20%

Domestic routes typically sell better

Seasonal 20%

Peak travel months increase demand

CRM Settings

Configure customer relationship management defaults

Default Lead Source

Follow-up Reminder (days) Days before showing a follow-up reminder

Win/Loss Reasons

Controlled vocabulary shown when marking a CRM deal lost. Appears in the Pipeline "Mark Lost" modal as a dropdown. The last option typed becomes the default.

Audit Tool

Default standards and behavior for compliance audit workflows

Audit Defaults

Default Audit Standard Primary audit standard used for compliance assessments

Auto-save Annotations Automatically save audit annotations as you work through checklists

SMS / Safety Settings

Configure your Safety Management System personnel, thresholds, and categories

Personnel & Authority

Accountable Executive Required by FAA 14 CFR Part 5.25

Safety Manager

Safety Manager Email Receives notifications for high-severity reports

Risk Acceptance Authority Who can formally accept residual risk

Reporting & Assessment

Enable HFACS Framework Include Human Factors Analysis fields in reporting forms

Enable STPA Analysis System-Theoretic Process Analysis for proactive hazard identification

Notify on High Severity Email Safety Manager on high/critical reports

SPI Alert Threshold (%) % below target to trigger SPI warning

Risk Matrix Size

Schedules & Categories

Default Audit Frequency

Policy Review Frequency How often the safety policy must be reviewed

Hazard Categories Custom categories for hazard reports (one per line)

Incident Categories Custom categories for incident reports (one per line)

Risk Profile Register

Configure risk assessment criteria per FAA SMS and EASA Part-ORO requirements. These categories feed into the Safety Risk Profile used for hazard tracking and risk mitigation.

Likelihood Scale ICAO Doc 9859 / EASA AMC1 ORO.GEN.200(a)(3)

Severity Scale ICAO Doc 9859 / FAA Order 8040.4B

Risk Tolerance Levels Define risk acceptance criteria for the ALARP (As Low As Reasonably Practicable) framework

Risk Domains Operational domains for risk classification per EASA Part-ORO and FAA SMS framework

Risk Register Review Frequency How often the risk register must be formally reviewed

Risk Acceptance Authority Person authorized to accept residual risk per SMS manual

Enable Bow-Tie Analysis Use bow-tie diagrams to visualize threat/barrier/consequence chains (EASA AMC1 ORO.GEN.200)

Require Risk Assessment for Changes Require formal risk assessment before operational changes (FAA AC 120-92D / EASA Part-ORO.GEN.200(a)(3))

FRMS / Fatigue

Your certificate, and what the fatigue system hands to the SMS

Certificate

Certificate type Decides which rows of the FRMS compliance cross-reference apply to you. Part 5 covers Part 121 and Part 135 certificate holders; §135.267 does not apply to a Part 91 flight department.

FRMS to SMS

SMS integration A pilot's private fatigue report, the SMS hazard a flight files when its planned fatigue score reaches the band below, and the FSAP dashboard. Turn it off for a fatigue-only setup.

Band that files an SMS hazard A flight whose planned fatigue score is in this band or above files one SMS hazard when it is planned, from the schedule alone: no crew member's sleep, answers or name.

Escalation email

Not sent yet: Jetfolio's email is switched off until notifications are set up. What you enter here is kept for then.

Manager's email Who is emailed when a flight's fatigue hazard reaches the severity beside it. Leave blank for none.

Severity that sends it A fatigue hazard's severity comes from its band: High is medium, Very high is high.

Probability Scoring Data

Configure the underlying data that powers empty leg probability calculations

What percentage of empty leg sales occur on each day. Must sum to 100%.

Probability based on days between quote and flight. 3-7 days is typically the "sweet spot".

Percentage of annual charter demand by month. Must sum to 100%.

Company-specific operational settings that affect probability calculations.

Domestic Operations % 75%

Percentage of your flights that are domestic (vs international). Higher values favor domestic routes in scoring.

Default Airport Score 50%

Score assigned to airports not in your popularity database (from CSV upload).

Upload historical flight data to weight airport popularity in probability calculations.

No airport data loaded

CSV Format: Airport code in first column, flight count in second column.

Airport,Flights_12_Months
KJFK,450
KLAX,380
KMIA,290

Crew Management & Compliance

Crew qualification tracking, training schedules, and 14 CFR 135 regulatory compliance

Expiration Alert Thresholds

Configure when warnings appear for expiring crew qualifications and records

90-Day Warnings Amber alerts for items expiring within 90 days

60-Day Warnings Elevated warnings for items expiring within 60 days

30-Day Warnings Critical warnings for items expiring within 30 days

Training & Scheduling

Default Base Month Default base month for new pilot profiles

IPC Interval Instrument Proficiency Check frequency

Auto-Generate Training Schedule Automatically create training items before qualifications expire

Schedule Lead Time (days) Days before expiration to auto-create training items

Record Retention & Tracking

Record Retention Policy How long to retain expired training and compliance records

Drug & Alcohol Testing Tracking Enable Part 120 drug and alcohol program compliance tracking

Flight Time Limit Tracking Track 14 CFR 135.267 flight time and duty period limitations

Rotations

Rotation patterns and the A/B side start dates. A crew member's pattern is set on their roster record.

Training & Compliance

Training-system behavior, compliance advisories, and regulatory-list configuration

Special Airports (§135.297 / OpSpec A021)

Airport identifiers (ICAO or FAA) requiring special PIC qualification per your OpSpec A021 / GOM. When a trip's departure or arrival airport matches this list, the compliance dashboard emit an advisory to the Chief Pilot / Director of Operations to verify pilot qualification and recent experience. Free-form list — typical entries are ICAO identifiers like KASE, KEGE, KTEX.

ELR Alert Recipients (AC 120-78B § 5.1)

Recipients for Electronic Recordkeeping System (ELR) integrity alerts. When the storage-integrity Cloud Function detects SHA-256 drift on a wrapped record (training event PDF, signed form, certificate, etc.), CRITICAL alerts email both the Director of Operations and Safety Manager immediately. SMS to DO is optional and gated on the opt-in below.

Director of Operations Email Email for CRITICAL ELR alerts

Safety Manager Email Independent eyes on integrity events

DO Phone (E.164 format) Required if SMS Opt-In is ON. Format: +15555551234

Send SMS to DO on CRITICAL alerts Defaults OFF. Requires Twilio configured server-side.

Backend note: Saved values land at settings/training/alert* in Firestore. The storage-integrity Cloud Function (Phase 1.10) reads the corresponding alertRecipients map at alert time — see functions/storage-integrity.js. Falls back to the ADMIN_EMAIL environment variable if no DO email is configured. Use the global Save Changes button at the top of the page to persist.

Fleet Management

Aircraft fleet, maintenance tracking, and document management defaults

Maintenance Alerts

Maintenance Alert (days) Days before due date to show maintenance alerts

Document Alert (days) Days before expiration to flag aircraft documents

Fleet Defaults

Default Minimum Crew Default minimum crew size when adding new aircraft to fleet

Track Hobbs & Tach Time Include Hobbs and Tach time fields in logbook entries and aircraft detail

Operations Configuration

Home base airport

Base Airports

Primary Base Airport Home base ICAO identifier

Fees & Rates

Airport handling fees, country-level charges, and Eurocontrol navigation rates

ICAO	Region	Handling (Heavy)	Handling (Supermid)	Parking	Fuel Waiver	Permit Lead	Customs Hours	Date Checked	Actions
Loading...

Country Fees

Country	Cabotage Fee	Special Fees	Permit Required	Lead Time	Actions
Loading...

Eurocontrol Navigation Rates

Country	En-Route Unit Rate (EUR)	Terminal Unit Rate (EUR)	Effective Date	Actions
Loading...

Signature Aviation Published Prices

Auto-synced daily from Signature's public API. Read-only.

0 FBOs

ICAO	FBO Name	Country	Jet A	Jet A+	SAF	SAF+	Avgas	Updated
Loading...

Export

Download all fee data as CSV files

Financial Defaults

Currency, fuel costs, hourly rates, and fiscal year configuration

Currency & Rates

Default Currency

Default Fuel Cost (per gallon) Used in Pro Forma and Quote calculations

Default Hourly Charter Rate Base hourly rate for Trip Quote Generator

Fiscal Year Start

Quote Scoring & Analytics

Broker Commission (%) Default broker commission for Charter Quote Scoring

Empty Leg Discount (%) Default discount for empty leg revenue estimates

Target Margin (%) Alerts trigger when profit margin falls below this

Cost Model

Per-hour cost rates by fleet type — used by Sales Analytics to compute trip cost and margin. Capture per-trip variable expenses (fuel/FBO/catering/fees) on the trip itself; that data is captured for analytics regardless of this setting.

Enable cost-per-hour calculation

Enable per-tail override When ON, individual aircraft's operatingCostPerHour wins over the fleet-type rate

Aircraft type	Rate ($/hr)	Notes
No fleet types configured. Click "Auto-detect from fleet" to load types from your aircraft list.

Reference Constants

GAC's global benchmarks — the single editable source the Reference Tools (and, later, the generators) read from. Each carries a source label and a last-updated date; saving stamps today's date. Current value only — saved deliverables keep their own snapshot, so they remain the historical record.

Fuel

GAC Contract Fuel PriceUSD/gal

Source

Last updated—

Industry Fuel PriceUSD/gal

Source

Last updated—

Crew & Charter

Crew Travel — BaseUSD/hr

Source

Last updated—

Crew Travel — InternationalUSD/hr

Source

Last updated—

Charter Split — Operator %%

Source

Last updated—

Fees & Benefits

Management Fee%

Source

Last updated—

Sales Commission%

Source

Last updated—

Benefits Load — Baseline%

Source

Last updated—

Benefits Load — Pro Forma Buffer%

Source

Last updated—

Crew Compensation — GAC Fully-Loaded (Layer B)

GAC's fully-loaded annual payroll (compensation + benefits + employer payroll taxes) for the categories GAC crews. Leave blank to show the industry band with a "no GAC value set" tag. Annual USD per seat.

Large Cabin — CaptainUSD/yr

Source

Last updated—

Large Cabin — First OfficerUSD/yr

Source

Last updated—

Large Cabin — Flight AttendantUSD/yr

Source

Last updated—

Ultra Long Range — CaptainUSD/yr

Source

Last updated—

Ultra Long Range — First OfficerUSD/yr

Source

Last updated—

Ultra Long Range — Flight AttendantUSD/yr

Source

Last updated—

Charter Rates — GAC Realized (Layer B)

GAC's realized charter rate ($/hr) for the categories GAC operates, positioned against the industry band in the Reference Tools. Per-category (GAC operates one type per category); per-tail premiums stay in the comparison generator. Note: charter "Large" = the Heavy tier (GIV).

Large / Heavy (GIV)USD/hr

Source

Last updated—

Ultra Long Range (GV/G550)USD/hr

Source

Last updated—

Training Cost — GAC Contracted (Layer B)

Confidential. GAC's CAE per-event contract pricing (per pilot), for the types with a GAC training record — Heavy: GIV, Falcon 2000 · ULR: GV, G550, G650. These figures are never published: in the Reference Tools they only position each type's marker within the public band, and the pro forma / comparison documents apply them precisely. Leave blank to show the band with no marker. Per event, USD.

Type

Initial

Recurrent

IPC

Upgrade

Source

Updated

GIV

—

Falcon 2000

—

GV

—

G550

—

G650

—

Reference Tools Default

Default Data Source (Industry/GAC toggle) Initial state of the toggle in the Reference Tools tab.

Integrations

External API connection status. API keys are managed in configuration files and Cloud Functions.

Aviation Weather

AVWX

Checking...

CheckWX

Checking...

METAR/TAF data for weather checks. Keys in js/config/weather-api-config.js

Travel API (SerpApi)

SerpApi (Google Flights & Hotels)

Checking...

Crew travel and hotel search. Managed via Firebase Cloud Functions proxy.

Exchange Rates

Frankfurter API

Checking...

Free currency exchange rates for multi-currency quotes. No API key required.

International Ops Planner

Configure integrations for the International Ops Planner tool. API keys are managed in functions/.env.

Operator Nationality Default passport/nationality for visa requirement lookups. Used by the Sherpa visa API.

Notamify NOTAMs

Notamify (Global NOTAMs + AI)

Checking...

Show NOTAMs in route planner and wizard

Real-time NOTAM data with AI interpretation. Set NOTAMIFY_API_KEY in functions/.env.

Sherpa Visa Requirements

Sherpa Travel Requirements

Checking...

Show visa requirements in permit wizard

Visa/passport/health requirements by nationality + destination. Set SHERPA_API_KEY in functions/.env.

Aviapages Route Costing

Aviapages Calculator

Checking...

Show overflight/landing fee estimates in route planner

Route-level overflight charges, landing fees, handling, and fuel estimates. Set AVIAPAGES_API_KEY in functions/.env.

IATA ACIC Airport Charges

IATA ACIC ($2,400/year)

Checking...

Show official IATA airport charges in airport details

Itemized airport charges (landing, parking, lighting, approach, terminal nav) for 500+ airports. Set IATA_ACIC_API_KEY in functions/.env or import data via scripts/import-acic-data.js.

Twilio SMS Reminders

Twilio SMS

Checking...

Enable SMS deadline reminders

Twilio Account SID

Twilio Auth Token

Twilio Phone Number E.164 format (e.g., +12125551234). The number Twilio sends from.

Deadline Reminder Frequency

SMS reminders for upcoming permit deadlines. Credentials must also be in functions/.env (TWILIO_ACCOUNT_SID, TWILIO_AUTH_TOKEN, TWILIO_PHONE_NUMBER).

Notification Preferences

Control how you receive notifications

Email Notifications

Enable Email Notifications

Quote Updates Notify when quotes are updated or expire

Team Activity Notify about team member activity

Browser Notifications

Enable Browser Notifications Show push notifications in your browser

Display Settings

Operator Identity & Certificate

Certificate Information

Principal Business Address

Contact Information

Certificate Holding District Office (CHDO)

Business Identifiers

Key Personnel

Required Management Positions

Safety & Security

Branding & Company

Company Information

Visual Identity

Banking Information

Terms & Conditions

Export Defaults

Document Settings

Header & Footer

Quote Tool Defaults

Quote Parameters

Empty Leg Probability Weights

CRM Settings

Win/Loss Reasons

Audit Tool

Audit Defaults

SMS / Safety Settings

Personnel & Authority

Reporting & Assessment

Schedules & Categories

Risk Profile Register

FRMS / Fatigue

Certificate

FRMS to SMS

Escalation email

Probability Scoring Data

Day of Week Distribution

Sales Window Effectiveness

Seasonal Demand (Monthly)

Operational Parameters

Airport Popularity Data

Crew Management & Compliance

Expiration Alert Thresholds

Training & Scheduling

Record Retention & Tracking

Rotations

Training & Compliance

Special Airports (§135.297 / OpSpec A021)

ELR Alert Recipients (AC 120-78B § 5.1)

Fleet Management

Maintenance Alerts

Fleet Defaults

Operations Configuration

Base Airports

Fees & Rates

Country Fees

Eurocontrol Navigation Rates

Signature Aviation Published Prices

Export

Add Airport Fee

Add Country Fee

Add Eurocontrol Rate

FBO Details

Financial Defaults

Currency & Rates

Quote Scoring & Analytics

Cost Model

Hourly rates by fleet type

Rate change history

Reference Constants

Fuel

Crew & Charter

Fees & Benefits

Crew Compensation — GAC Fully-Loaded (Layer B)

Charter Rates — GAC Realized (Layer B)

Training Cost — GAC Contracted (Layer B)

Reference Tools Default

Integrations

Aviation Weather

Travel API (SerpApi)